August 17, 2015
The Board of County Commissioners of Creek County (BOCC) met in Regular Session on Monday, August 17, 2015 at 9:00 a.m., date and time duly posted.
Item #1: Meeting was called to order at 9:02 a.m. by Chairman, Newt Stephens Jr.
Item #2: Roll Call Stephens present, Whitehouse present, and
Item #3: Commissioner Stephens led the Pledge of Allegiance.
Item #4: Commissioner Stephens spoke the Invocation.
Item #5: Motion was made by Stewart and seconded by Whitehouse to approve the minutes of August 10, 2015. Vote as follows: Stephens – Aye, Whitehouse – Aye, Stewart – Aye.
Item #6: Motion was made by Stewart and seconded by Whitehouse to approve July Monthly Reports from County Clerk; Court Clerk; Assessor; Election Board; Planning from June 2014 to July 2015 Monthly Reports; Transfers $9.86 from SBP5 Commissary Profit Sheriff FY2014-2015 to SBP5 Commissary Profit Sheriff FY2016, $1283.48 from SSF1C Travel/Training Sheriff FY2014-2015 to SSF1C Travel/Training Sheriff FY2016, SSF2 M&O Sheriff FY2014-2015 to SSF2 M&O Sheriff FY2016, $120.00 from SSF3 Capital Outlay Sheriff FY2014-2015 to SSF3 Capital Outlay Sheriff FY2016,$2000.00 from SSF2 M&O Sheriff FY2015-2016 to SSF15 HWY Safety Grant Sheriff FY2016; $43,175.99 from AR Assessor Revolving Assessor FY2014-2015 to AR Assessor Revolving Assessor FY2016; $216.00 from CCRF Court Clerk Revolving Fund Court Clerk FY2014-2015 to CCRF Court Clerk Revolving Court Clerk FY2016; $173.85 from SSF2 M&O Sheriff FY2012-20136 to SSF2 M&O Sheriff FY2016; $21,945.01 from JJC1A Payroll Sheriff FY2014-2015 to JJC1A Payroll Sheriff FY2016; $6704.13 from CJM1A Salary/Payroll Sheriff FY2014-2015 to CJM1A Salary/Payroll Sheriff FY2016, $2595.00 from CJM1C Travel Sheriff FY2014-2015 to CJM1C Travel Sheriff FY2016; $208,716.27 from T1A Personal Service HWY FY2015-2016 to T1C Travel HWY $1,937.70, T2 M&O HWY $166,778.57 and T3 Capital Outlay HWY $40,000.00; $450,000.00 from T7 ETR HWY FY2014-2015 to T7 ETR HWY FY2016; Blanket Purchase Orders #1269 – 1293; Purchase Orders# 2014-2015 GENERAL: 3160, POLK CITY DIRECTORIES, 255.00, DIRECTORIES; 3161, KENNEDY FUNERAL HOME, 185.00, CREMATION;
HIGHWAY: 2172, LaFevers Carpet & Tile, 675.00, Carpet; HEALTH: 751, Shoemaker Mechanical, 1528.00, Parts & Labor; 752, A T & T, 554.70, SERVICE; 753, BOOKS BY THE BUSHEL LLC,48.80, Books; 754, BOOKS BY THE BUSHEL LLC, 309.10, Books; SHERIFF BOARD OF PRISONERS: 663, SPECIAL-OPS UNIFORMS, 1557.66, UNIFORMS; 664, ICS Jail Supplies Inc, 1150.00, Mattress; HIGHWAY TAX: 658, EXCESSORIES SQUARED, 1292.75, MATERIALS; JUVENILE JUSTICE CENTER: 928, SILVER BULLET PEST CONTROL, PEST SERVICES INC, 420.00, PEST CONTROL; 2015-2016 GENERAL: 291, Castle.Com, 1695.50, COMPUTER SERVICE; 292, O N G, 97.08, UTILITIES; 293, COX COMMUNICATIONS, 1163.75, SERVICE; 294, REGIONAL TIRE & AUTO INC, 338.00, Parts & Labor; 295, REGIONAL TIRE & AUTO INC, 620.00, Parts & Labor; 296, REGIONAL TIRE & AUTO INC, 1395.50, Parts & Labor; 297, ALERT RADAR, 640.00, EQUIPMENT; 298, BRISTOW TIRE & AUTO SERV. INC, 543.52, TIRES; 299, Green Country Vet Hospital Inc, 50.00, Dog food; 300, BRISTOW TIRE & AUTO SERV. INC, 670.00, TIRES; 301, WESTLAKE ACE HARDWARE, 52.92, SUPPLIES; 302, SOONER TIRE INC, 591.08, TIRES; 303, DOCUMENT IMAGING SOLUTIONS LLC, 81.00, CONTRACT BASE RATE; 304, EMCO TERMITE/PEST CONTROL INC, 35.00, PEST CONTROL; 305, SAPULPA DAILY HERALD, 84.00, SUBSCRIPTION; 306,Neopost/Neofunds, 153.84, POSTAGE METER RENTAL; 307, KELLPRO COMPUTER SOLUTIONS, 903.45, LICENSE FEES; 308, IMAGE NET CONSULTING LLC, 365.40, Balance Due; 309, MAILFINANCE, 535.50, POSTAGE MACHINE FEE; 310, FUELMAN/FLEETCOR TECHNOLOGIES, 88.35, FUEL; 311, Office Depot, 79.99, EQUIPMENT; 312, J D YOUNG, 300.95, CONTRACT SERVICES; 314, SMITH
FUNERAL HOME, 180.00, CREMATION; 315, SHOW INC., 300.00, LANDSCAPING SERV; 316, SUNSET CHEMICAL COMPANY, 200.00, CHEMICALS/SUPPLIES; 317, SAPULPA DAILY HERALD, 419.10, ADVERTISING; 318, SAPULPA DAILY HERALD, 221.55, ADVERTISING; 319, WALMART CREDIT SERVICES, 39.92, SUPPLIES; 320, COMMUNITYCARE HMO INC, 172.70, EMPLOYEE ASSISTANCE PROG; 321, O G & E, 235.59, UTILITIES; 322, O G & E, 761.27, UTILITIES; 323, Kubota Center, 83.95, PARTS; 324, Sams Club Business Acct, 80.28, SUPPLIES; 325, U S POSTMASTER, 196.00, POSTAGE; 326, Simply Scentsational, 30.00, AIR FRESHENERS; 327, EMCO TERMITE/PEST CONTROL INC, 15.00, PEST CONTROL; 328, AMERICAN Ts, 175.84, SHIRTS; 329, SAPULPA DAILY HERALD, 60.00, SUBSCRIPTION; HIGHWAY: 178, ALLOY WELDING SUPPLY INC, 202.50, Supplies & Materials; 179, Heritage Crystal Clean LLC, 166.81, SUPPLIES; 180, Industrial Welding & Tools Supply, 82.18, RENTAL; 181, Kubota Center, 575.79, Parts & Service; 182, OTA PIKEPASS CENTER, 71.08, Tolls; 183, STANDARD AUTO PARTS, 172.13, PARTS & SUPPLIES; 184, FIRECO OF OKLAHOMA INC, 813.50, FIRE EXTINGUISHER; 185, ECONOMY SUPPLY CO, 213.13, PARTS & SUPPLIES; 186, HARRIS OIL CO, 483.59, PARTS & SUPPLIES; 187, CHEROKEE HOSE & SUPPLY INC, 55.87, PARTS & SUPPLIES; 188, ATWOODS, 42.50, PARTS & SUPPLIES; 189, Gas And Supply, 340.22, PARTS & SUPPLIES; 190, B & C BUSINESS PRODUCTS, 213.40, OFFICE SUPPLIES; 191, OTA PIKEPASS CENTER, 5.40, PIKE PASS FEE; 192, O REILLY AUTO PARTS, 568.19, PARTS & SUPPLIES; 193, Hi-Line, 643.36, PARTS & SUPPLIES; 194, WARREN CAT, 684.82, PARTS & SUPPLIES; 195, STANDARD AUTO PARTS, 441.55, PARTS; 196, ACCO, 375.00, REGISTRATION; 197, AMERICAN Ts, 65.00, Business Cards; 198, Goodyear Commercial Tire & Service Center, 787.33, TIRES; 199, UniFirst Holdings Inc, 131.77, SERVICE & SUPPLIES; 200, Central Disposal LLC,
78.00, SERVICE; 201, O G & E, 477.86, SERVICE; 202, PREMIER TRUCK GROUP, 1786.85, Parts & Labor; 203, O REILLY AUTOPARTS, 790.00, SUPPLIES; 204, CITY OF SAPULPA, 212.29, SERVICE; 205, Goodyear Commercial Tire & Service Center, 3456.82, TIRES; 206, GUY ENGINEERING SVC INC, 880.73, SERVICE; 207, SAPULPA DAILY HERALD, 110.00, SUBSCRIPTION; 208, COMMUNITYCARE HMO INC, 60.50, EMPLOYEE ASSISTANCE PROG; 209, YELLOWHOUSE MACHINERY CO, 1113.03, PARTS; 210, OCCUPATIONAL HEALTH CENTERS, 49.00, DRUG TESTING; 211, NBC Oklahoma, 3019.36, BANK PAYMENT; 212, WELCH STATE BANK,
1564.86, BANK PAYMENT; HEALTH: 51, MICHAEL, NICOLE, 52.40, TRAVEL; 52, Treat, Tawanna, 600.93, TRAVEL; 53, CASWELL, DEBRA, 234.03, TRAVEL; 54, BAHR, JAYMEE, 322.05, TRAVEL; 55, O G & E, 434.23, UTILITIES; 56, O G & E, 356.32, UTILITIES; 57, O N G, 93.57, UTILITIES; 58, MCKESSON, 1998.51, SUPPLIES; 59, MCKESSON, 1186.55, SUPPLIES; 60, Shoemaker Mechanical, 1150.00, REPAIRS; 61, FORREST
SHOEMAKER INC, 1433.00, REPAIRS; 62, D & D OFFICE SUPPLY, 396.39, SUPPLIES; 63, D & D OFFICE SUPPLY, 2169.82, OFFICE SUPPLIES; 64, Pfizer, 4469.60, PRESCRIPTIONS; 65, Raby Plumbing, 4300.00, LABOR; FREE FAIR RENTAL: 4, FORTHMAN, JAN, 115.00, MINUTES/FAIR BD; CASH VOUCHER: 43, LEXISNEXIS, 143.00, FEES; 44, FIZZ-O WATER COMPANY, 21.60, WATER SERVICES; 45, MIDWEST PRINTING, 1440.00, PAPER; 46, WACOM SYSTEMS, 45.00, REPAIRS; 47, Merrifield Office Supplies, 480.00, SUPPLIES; 48, Merrifield Office Supplies, 59.98, SUPPLIES; 49, REGIONAL TIRE & AUTO INC, 31.50, OIL CHANGES; 50, BD And BJ Smith Trust, 82.00, OVERAGES; DRUG COURT GRANT: 3, HUMAN SKILLS & RESOURCES INC, 13104.07, ADMINISTRATIVE SERVICES; 4, LOEFFLER, MIKE, 488.71, TRAVEL;
SHERIFF BOARD OF PRISONERS: 40, LOCKE SUPPLY, 54.79, PARTS & SUPPLIES; 41, WESTLAKE ACE HARDWARE, 89.68, SUPPLIES; 42, OREILLY AUTO PARTS, 52.83, PARTS & SUPPLIES; 43, Grainger, 520.69, FILTERS; 44, J & A CASTROL LUBE EXPRESS, 77.98, MAINTENANCE; 45, ICS Jail Supplies Inc, 823.00, SUPPLIES; 46, JACKSON S AUTO REPAIR, 316.79, REPAIRS; 47, SUNSET CHEMICAL COMPANY, 200.00, SERVICE & SUPPLIES; 48, COX COMMUNICATIONS, 2097.81, SERVICE; 49, SPECIAL-OPS UNIFORMS, 203.82, UNIFORMS; 50, U S Cellular, 874.46, SERVICE; 51, ICS Jail Supplies Inc, 261.00, SUPPLIES; 52, ICS Jail Supplies Inc, 180.00, SUPPLIES; 53, Sams Club/GECRB, 170.50, SUPPLIES; 54, Reasors, 415.78, Commissary items; CO JAIL MAINTENANCE: 49, TIGER CORRECTIONAL, 36720.00, SERVICE & SUPPLIES;
HIGHWAY TAX: 42, PECAN & AGRIC EQPMT, 115.50, PARTS & SUPPLIES; 43, WARREN CAT, 368.43, Parts & Service; 44, YELLOWHOUSE MACHINERY CO, 789.47, Parts & Service; 45, APAC CENTRAL INC, 6953.67, MATERIALS; 46, FRONTIER INTERNATIONAL, 2615.16, PARTS & SUPPLIES; 47, Mack Truck Sales, 323.61, PARTS & SUPPLIES; 48, QUAPAW COMPANY, THE,13183.83, ROAD MATERIALS; 49, DUNHAM ASPHALT SERVICE INC, 6190.31, MATERIALS; CO BRIDGE & ROAD IMPROV FUND: 13, COOPER, DONALD GENE, 2000.00, SETTLEMENT. Vote as follows: Stephens – Aye, Whitehouse – Aye, Stewart – Aye.
Item #7: Motion was made by Whitehouse and seconded by Stewart to correct the minutes of August 3, 2015 correcting Vandercar to Vandecar and Albrighton to Allbritton. Vote as follows: Stephens – Aye, Whitehouse – Aye, Stewart – Aye.
Item #8: Motion was made by Stewart and seconded by Whitehouse to sign corrective deed on property located in M. Jones Lot 1 thru 3 N72, Block 43 that was sold on July 7, 2014 to John L and Dona Lee Griffeth. Vote as follows: Stephens – Aye, Whitehouse – Aye, Stewart – Aye.
Item #10: DISCUSSION ONLY/NO ACTION on request from City of Mannford regarding repairs and upkeep on 289th W. Ave (AKA Pelican Point Drive) Mike Nunneley, City Manager. Mr. Nunneley stated he and many residents within Pelican Point are addressing 1.4 mile of road with approximately 180 homes that has not had any upkeep since road was built. This item went into great discussion of funds that the county receives from Ad valorem, sales tax, motor vehicle tax, diesel tax and CRBI funds. Mr. Stewart explained where the different funds are going and what they can be used for. Our roads are not funded through property taxes. We fund are roads through our 1/3 sales tax which is divided by 3 and is approximately $107.00 a mile per month, diesel tax. Stewart stated that FEMA will be out to evaluate the road to see if they will receive any funding from the floods. The lack of maintenance of the county roads was heavily discussed throughout the county. The Board stated they do the best they can with the limited amount of funds they receive. Mr. Stewart and Mr. Nunneley agreed to sit down in November to work on the 2016 annually projects and see where they are on funding.
Item #11: DISCUSSION ONLY/NO ACTION on possible action on road maintenance on 229th W. Ave-Bing Gann. Mr. Gann stated he and several residents would like to have their road worked on by the County. It is on the Counties inventory and map. Mr. Gann stated it’s in bad shape and we as residents have done what we could but need help. Whitehouse stated he would love to help but the road is not maintained by the County. I can only work on roads that are legal to work on stated Whitehouse. There was discussion of what language is stated on the deeds. Mr. Stewart stated that the County in three different times within 2012-2013 directed people to the ODOT website to verify if the road is County Maintained. We as a Board cannot continue to be wishey washey on this. The Board spoke to the residents asking them to research their abstracts and bring in a deed to see how it is stated for easement. Or they could form a Rural Road Improvement District that would allow the County to assist. Paper work was given to Mr. Gann for the Rural Road Improvement District.
Item #12: Motion was made by Stewart and seconded by Whitehouse for the Allocation of Alcoholic Beverage Tax to be distributed as follows: Bristow $2,886.10; Depew $325.97; Drumright $1,990.94; Kellyville $787.35; Kiefer $1,153.44; Lawrence Creek $102.81; Mannford $2,106.28; Mounds $799.89; Oilton $694.57; Sapulpa $14,066.96; Shamrock $70.21; Slick $90.27. Vote as follows: Stephens – Aye, Whitehouse – Aye, Stewart – Aye.
Item #13: Motion was made by Whitehouse and seconded by Stewart to sign Inter-Cooperative Agreement between Board of County Commissioners and Hilltop Rural Road District(D3). Vote as follows: Stephens – Aye, Whitehouse – Aye, Stewart – Aye.
Item #14: Motion was made by Stephens and seconded by Whitehouse to approve option #1 8yr plan with moving 49th W. Ave project back a year, adding Bridge 254 and advancing Bridges 23, 26, 27, and 178. Patrick Shoopman presented the Board with two different options. Stephens stated he would move his 49th project back one year for the better of the County. Vote as follows: Stephens – Aye, Whitehouse – Aye, Stewart – Aye.
Item #15: Motion was made by Stephens and seconded by Stewart to sign contracts between John Deere Financial and Board of County Commissioners for tractor and mower-District 1 and District 2. These items were purchased off the state bids. Vote as follows: Stephens – Aye, Whitehouse – Aye, Stewart – Aye.
Item #16: Motion was made by Stewart and seconded by Whitehouse to accept Bid#16-1 Scrap Iron District#2. Vote as follows: Stephens – Aye, Whitehouse – Aye, Stewart – Aye. Bids submitted by Yaffe Metals for $800.00. A motion was made by Stewart and seconded by Whitehouse to deny Bid#16-1. Vote as follows: Stephens – Aye, Whitehouse – Aye, Stewart – Aye.
Item #17: Motion was made by Stewart and seconded by Whitehouse to sign Resolution#2015-78 disposing of equipment 1 ADEC Dental Chair SN#61-1287-00 and Pelton Light Fantasitc II SN#HB46713 to be sold from Health Department. Vote as follows: Stephens – Aye, Whitehouse – Aye, Stewart – Aye.
Item #18: Motion was made by Stewart and seconded by Whitehouse to adopt the Minimum Creek County Road Standards without the approval of bonding by the Board of County Commissioners. Patrick Shoopman, Guy Engineering presented two different road standards. The Board thanked Patrick and Bruce for all their hard work they have done developing the standards. The Board stated we are putting in place a standard that in the future they can work from. Vote as follows: Stephens – Aye, Whitehouse – Aye, Stewart – Aye. New Business: Joe Coleman with Uturn Diversified informed the Commissioners that he has shut down his automotive business and had moved cars to his home temporary until he can get them auctioned off. The Board asked that he speak with Meagan Vandecar to inform her of the date he will have the cars removed.
Adjournment: Motion was made by Stewart and seconded by Whitehouse to adjourn and meet again August 24, 2015. Vote as follows: Stephens – Aye, Whitehouse – Aye, Stewart – Aye.
Creek County Board of Commissioner Minutes for 8-17-15
August 17, 2015