September 21, 2015
Item #1: Meeting was called to order at 9:00 a.m. by Chairman, Newt Stephens Jr.
Item #2: Roll Call Stephens present, Whitehouse present, and
Item #3: Commissioner Stephens led the Pledge of Allegiance.
Item #4: Commissioner Stephens spoke the Invocation.
Item #5: Motion was made by Stewart and seconded by Whitehouse to approve the minutes of September 14, 2015. Vote as follows: Stephens – Aye, Whitehouse – Aye, Stewart – Aye.
Item #6: Motion was made by Whitehouse and seconded by Stewart to approve August Monthly Reports from Health Department, Sheriff, Creek County Jail, Creek County Juvenile Justice Center, Planning and Commissioners; Neopost renewal contract County Clerk; Blanket Purchase Orders #2006 – 2031; Purchase Order #2014-2015 SHERIFF BOARD OF PRISONERS: 666, OFFICE DEPOT, 438.46, SUPPLIES;
2015-2016 GENERAL: 682, THOMSON-WEST, 1766.55, Law Books & Services; 683, A T & T, 942.23, AIR CARDS; 684, Okla Sheriffs Assoc, 450.00, REGISTRATION; 685, Merrifield Office Supplies, 24.99, SUPPLIES; 686, COX COMMUNICATIONS, 1163.77, SERVICE; 687, TSHA INC, 224.45, SERVICE; 688, REGIONAL TIRE & AUTO INC, 665.00, Parts & Labor; 689, A & D Supply, 387.20, MATERIALS; 690, Jan Pro Of Tulsa, 100.00, JANITORIAL; 691, OSU CO-OP EXT SERVICE, 7728.00, CONTRACT SERVICES; 692, CENTER FOR LOCAL GOV TECH, 100.00, REGISTRATION; 693, Office Depot, 574.58, SUPPLIES; 694, OFFICE DEPOT, 179.16, SUPPLIES; 695, FARMERS FEED, 176.00, Dog food; 696, OFFICE DEPOT, 165.30, SUPPLIES; 697, SPECIAL-OPS UNIFORMS, 199.96, UNIFORMS; 698, U S POSTMASTER, 740.00, POSTAGE; 699, Jan Pro Of Tulsa, 150.00, JANITORIAL; 700, CITY OF SAPULPA, 2776.26, SERVICE; 701, FIZZ-O WATER COMPANY, 9.00, WATER; 702, NAIFEH, JOY W., 52.21, TRAVEL; 703, CREEK CO FAIRBOARD, 8500.00, PREMIUM AWARDS/FAIR; 704, OLIVE F.F.A, 500.00, AWARDS; 705, OKLA GARDEN TRACTOR PULL ASSOC, 400.00, AWARDS; 706, Guardian, 7.00, INSURANCE; 707, COMMUNITY CARE, 278.52, INSURANCE; HIGHWAY: 493, OCT EQUIPMENT INC, 37.62, Parts & Service; 494, UNDERGROUND SERV CO INC, 30.00, FUEL MONITOR; 495, OTA PIKEPASS CENTER, 10.55, Tolls; 496, DRUMRIGHT TIRE, 107.00, PARTS & SUPPLIES; 497, OTA PIKEPASS CENTER, 57.10, Tolls; 498, UniFirst Holdings Inc, 787.22, UNIFORM SERVICE; 499, STANDARD AUTO PARTS, 167.62, PARTS; 500, FINISHING TOUCHES, 3138.29, REPAIRS; 501, B & M OIL CO, 1800.00, TANKS; 502, O G & E, 37.42, SIGNAL LIGHT; 503, Jim Genzer, 1500.00, TANKS; 504, B & M OIL CO, 150.15, PARTS; 505, Blue Tarp Financial, 61.97, PARTS; 506, Direct Discount Tire, 1250.00, TIRES; 507, Hoover, Brian, 400.00, LABOR; 508, MILL CREEK, 584.40, MATERIALS; 509, FRONTIER INTERNATIONAL, 233.41, PARTS; 510, ALL WHEEL DRIVE, 3376.60, PARTS; 511, Falcon Painting, 700.00, LABOR; 512, O N G, 88.71, SERVICE; 513, WELDON PARTS-TULSA, 218.16, PARTS; 514, PATRIOT SECURITY SYSTEMS INC, 15.00, MONITOR FEE; 515, CITY OF SAPULPA, 218.02, SERVICE; 516, BOWERS OIL CO, 2035.93, FUEL; 517, FRONTIER INTERNATIONAL, 116.71, PARTS; 518, SHERWIN WILLIAMS, 98.66, MATERIALS; 519, L S INSTRUMENTS, 687.70, EQUIPMENT; 520, NBC Oklahoma, 3019.36, BANK PAYMENT; 521, Merrifield Office Supplies, 500.00, OFFICE FURNITURE; HEALTH: 136, MEYER, TRACIE, 89.90, TRAVEL; 137, WIDDOES, DONETTE, 963.27, TRAVEL; 138, PATTEN CPA, KERRY JOHN, 1000.00, BUDGET PREP/EST OF NEED; 139, OUHSC-CCAN, 780.00, REGISTRATION; 140, BUG-A-WAY INC, 675.00, PEST CONTROL;141, O G & E, 324.70, SERVICE; 142, VICTOR WELDING, 76.10, OXYGEN/SERVICE; CO CLERK LIEN FEES: 8, OFFICE DEPOT, 190.32, SUPPLIES; FREE FAIR RENTAL: 7, Jones, Hunter, 1500.00, AWARDS; 8, TNT STAGE & SOUND, 3000.00, STAGING/LIGHTS/ETC; 9, WARREN RODEO CO, 2500.00, PRIZE MONEY; CASH VOUCHER: 103, OTA PIKEPASS CENTER, 34.05, Tolls; 104, A T & T MOBILITY, 25.61, SERVICE; 105, WACOM SYSTEMS, 85.00, REPAIRS; 106, Merrifield Office Supplies, 52.36, Ink; 107, Hesston Wells, 625.00, TAX CORRECTION; 108, Vanderbilt Mortgage, 475.00, TAX CORRECTION; SHERIFF BOARD OF PRISONERS: 109, SPECIAL-OPS UNIFORMS, 113.98, UNIFORM & ACCESSORIES; 110, SWEEPER FABRICATORS INC,
897.50, EQUIPMENT; 111, OFFICE DEPOT, 532.28, SUPPLIES; 112, BEN E KEITH, 1517.08, SUPPLIES; 113, Brooks Grease Service, 600.00, MAINTENANCE; 114, O N G, 207.63, UTILITIES; 115, TEXAS PRISIONER TRANSPORT DIVISION, 375.52, Transport; 116, ICS Jail Supplies Inc, 590.00, SUPPLIES; 117, CITY OF SAPULPA, 3629.65, SERVICE; 118, SIRCHIE FINGERPRINT LABS, 39.75, SUPPLIES; CO JAIL MAINTENANCE: 139, Okla Sheriffs Assoc, 150.00, REGISTRATION; 140, TIGER CORRECTIONAL, 28037.00, FOOD;
HIGHWAY TAX: 87, Ergon Asphalt & Emulsions Inc, 1005.53, OIL; 88, QUAPAW COMPANY, THE, 14377.68, MATERIALS; 89, O G & E, 532.82, SERVICE; 90, INDUSTRIAL SPLICING & SLING LLC, 228.08, SUPPLIES; 91, FLEET PRIDE, 32.44, PARTS; 92, AMERIFLEX HOSE & ACCESSORIES, 403.00, PARTS; JUVENILE JUSTICE CENTER: 206, O G & E, 2396.56, SERVICE; 207, COX COMMUNICATIONS, 1347.49, SERVICE; 208, SPECIAL-OPS UNIFORMS, 349.93, UNIFORMS; CO BRIDGE & ROAD IMPROV FUND: 29, ANCHOR STONE, 4973.94, MATERIALS; 30, Thomas Trucking, 3188.58, HAULING; 31, Brundage Bone Concrete Pumping, 1752.45, SERVICE. Vote as follows: Stephens – Aye, Whitehouse – Aye, Stewart – Aye.
Item #7: EXECUTIVE SESSION: Motion was made by Stewart and seconded by Whitehouse at 9:03 a.m. to enter into executive session on discussion on hiring or continuing contract with Indian Nations Council of Government (INCOG) for County Planning position as per Title 25 O.S. section 307(B)(1). Motion was made at 9:33 a.m. by Stewart and seconded by Whitehouse to come out of executive session and enter back into regular session. . Vote as follows: Stephens – Aye, Whitehouse – Aye, Stewart – Aye.
Item #8: Motion was made by Whitehouse and seconded by Stewart to sign ODOT form 324A on J/P 28681(04)(D3). Whitehouse stated this is 3 Bridge project. Thomas Shumate and Shirley Shumate $7,723.00. . Vote as follows: Stephens – Aye, Whitehouse – Aye, Stewart – Aye.
Item #9: Motion was made by Stewart and seconded by Whitehouse to pass Items 9, 11, 12, 13 and 14 until October 26, 2015 meeting for the D.A. to review and render an opinion of whether the Kellyville Public Schools request of maintenance of Cedar Lane and Pinehill Road along with Appaloosa Lane, West Hickory Drive, West Cedar Lane and South Pinehill Road are public or private as requested on 9-14-15. Item #9 was discussed in length with Mary Deckard, James Deckard, Linda Rogers, Patricia McCarthy and Andrew Goforth, Assistant District Attorney. Stewart presented Goforth with an email from Mike Loeffler, Assistant District Attorney on defining of a Public Road. Stewart stated that in the email Loeffler sights it is a Commissioners job to define if a road is public or private. Also, I have verified with ODOT. Stewart referenced Kellyville Schools attempt to have county work on the roads from 1986 minutes. Goforth stated from the email Mike refers to the 2002 minutes and 2002 map whether the roads are public or private. And ODOT is one factor for determination of this; however it is not their job to determine for a road to be classified public or private. Gorforth has requested 4 to 6 weeks to render an opinion to the Board, needs to meet with Mike Loeffler to review information and get his written opinion. Mrs. Deckard spoke to the Board concerning the roads condition and request to work on the road before the weather turns bad. Linda Rogers and Mrs. Deckard stated that there is no turn around for the bus they use a big square from Cedar Lane and Pinehill Road to do that. There was discussion of Statue Title 69 601.5 addressing the turn around and the quality of the turnaround for Board to take any action. Stephens stated that he initially thought that the statue would work, however we need clarification if the roads are deemed to the public. This gives the Board more flexibility and opens different avenues to the Board for what they can and cannot do. Vote as follows: Stephens – Aye, Whitehouse – Aye, Stewart – Aye.
Item #10: Motion was made by Stewart and seconded by Whitehouse to sign Inter-Cooperative Agreement between the City of Mannford and Creek County Highway District #2. Stewart stated that this is Fox Run Road and Fox Run Court. Vote as follows: Stephens – Aye, Whitehouse – Aye, Stewart – Aye.
New Business: NONE
Adjournment: Motion was made by Stewart and seconded by Whitehouse to adjourn and meet again 9-28-15. Vote as follows: Stephens – Aye, Whitehouse – Aye, Stewart – Aye.
Creek County Commissioners Minutes
September 21, 2015